Faculty Administration

Academic Staff Appointments and Review

Academic Staff 

University of Utah PPM 9-5.6 

The non-faculty instructional or research positions of:
•    associate instructor
•    associate instructor AOCE
•    research associate.

Appointment:

Normally, individuals selected for these positions will possess substantial advanced preparation and/or experience in the academic disciplines relevant to the departments in which they are employed. Appointment to academic staff positions will be at the discretion of the program director, department chair, or division chief.
Academic Staff will be provided with an employment agreement. Expectations and goals should be clearly delineated.

An appointment to an academic staff, educational trainee or postdoctoral fellow position is effective upon the recommendation of the cognizant department chairperson, the concurring recommendation of the cognizant dean and the approval of the cognizant vice president.

Each such appointment ends automatically on June 30 of each year, unless some other ending date is specified when the appointment is initiated.

An appointment can be renewed without a repetition of the selection process.

Review:

Program director, department chair, or division chief should meet with academic staff members annually to review expectations and goals. However, annual informal review of academic staff will be limited to academic staff with formal teaching activities.

In the event that academic staff are not meeting stated expectations and goals, program director should draft a formal improvement plan allowing a minimum of 30 days for improvement. If academic staff members fail to improve, program director should work with Human Resources to implement appropriate sanctions or dismissal.

Educational Trainees

The non-faculty positions of:
•    teaching assistant
•    teaching fellow
•    research assistant

Appointment:

These positions are reserved for registered matriculated students who are working toward post-baccalaureate degrees at the University of Utah. Normally, employment in one of these positions is logically related to a student's current academic objectives. The position of teaching fellow is limited to regularly enrolled students who are formally accepted candidates for graduate degrees in departments where fulfillment of a specified teaching assignment is an established requirement for graduate degrees.

Educational trainees will be provided with an employment agreement. Expectations and goals should be clearly delineated.

An appointment to an academic staff, educational trainee or postdoctoral fellow position is effective upon the recommendation of the cognizant department chairperson, the concurring recommendation of the cognizant dean and the approval of the cognizant vice president.

Each such appointment ends automatically on June 30 of each year, unless some other ending date is specified when the appointment is initiated.

An appointment can be renewed without a repetition of the selection process.

Review:

Program director, department chair, or division chief should meet with educational trainees annually to review expectations and goals. However, annual informal review educational trainees will be limited to educational trainees with formal teaching activities.

In the event that educational trainees are not meeting stated expectations and goals, program director should draft a formal improvement plan allowing a minimum of 30 days for improvement. If educational trainees fail to improve, program director should work with Human Resources to implement appropriate sanctions or dismissal.

Postdoctoral Fellows

Appointment:

The non-faculty position of postdoctoral fellow is reserved for individuals with doctoral degrees who are selected by various academic departments to engage in advanced study and research in collaboration with members of the faculty.

Postdoctoral fellows will be provided with an employment agreement. Expectations and goals should be clearly delineated.

An appointment to an academic staff, educational trainee or postdoctoral fellow position is effective upon the recommendation of the cognizant department chairperson, the concurring recommendation of the cognizant dean and the approval of the cognizant vice president.

Each such appointment ends automatically on June 30 of each year, unless some other ending date is specified when the appointment is initiated.

An appointment can be renewed without a repetition of the selection process.

Review:

Program director, department chair, or division chief should meet with postdoctoral fellows annually to review expectations and goals. However, annual informal review of postdoctoral fellows will be limited to academic staff with formal teaching activities.

In the event that postdoctoral fellows are not meeting stated expectations and goals, program director should draft a formal improvement plan allowing a minimum of 30 days for improvement. If postdoctoral fellows fail to improve, program director should work with Human Resources to implement appropriate sanctions or dismissal.

Medical Housestaff (Interns, Residents and Clinical Fellows)

The non-faculty positions of medical housestaff in the University of Utah Affiliated Hospitals are reserved for individuals who meet the established selection criteria of the School of Medicine.

An appointment to a medical housestaff position is made according to the terms of the contract negotiated annually by the Affiliated Hospitals Committee.

Appointment and review of medical housestaff will be subject to Accreditation Council for Graduate Medical Education (ACGME) standards and processes under the supervision of residency and fellowship directors. Please refer to the University of Utah Graduate Medical Education website.