Faculty reviews are informal or formal. Timing of formal reviews of faculty depend on the track (tenure-track or clinical-track) and rank (junior faculty are hired as Instructor or Assistant Professor; senior faculty are hired as Associate Professor or Professor). Formal reviews of research-track, or lecturer-track faculty are limited to promotion.
All faculty shall be reviewed annually to assess their achievement in teaching, research/scholarly (other creative) activity, clinical service, and administration, as appropriate for their faculty track. Informal (departmental) reviews are required each year. Informal reviews must minimally include a face-to-face meeting between the candidate and the department chair (or a designee as per department guidelines) to discuss the candidate's progress based on their file; involvement, determined by the department, from the RPT department advisory committee (DAC); and provide a written report to be made available to the candidate, the members of the DAC, and the department chair.
If a tenure-eligible faculty member does not demonstrate clearly adequate progress to the reviewers in an informal review, the department chair or department DAC chairperson in consultation with the reviewers may trigger a formal RPT review after giving the candidate written notice of such a review and its timing. The formal RPT review may proceed either in the following year or as soon as the file is completed (including the solicitation and receipt of external review letters if applicable) but no sooner than 30 days after written notice of the review is provided to the candidate. See PPM 9-5.1 Section 2 B.1.c.
Formal, mandatory reviews of faculty in the tenure-track or clinical-track are initiated in the spring before the year of review identified in Tables 1-3 and are completed the following year (the spring of the year of review identified in those tables). Formal reviews must provide a substantive assessment of the candidate's teaching, research/scholarly (other creative) activity, clinical service, administration, university, professional, and public service, to date. Formal reviews require a vote of the
- departmental faculty at the official RPT departmental faculty meeting,
- membership of the student/housestaff advisory committee (SHAC), and department chair.
- Internal and external letters of evaluation are required for formal reviews.
Mid Probationary Retention Reviews
All tenure-eligible faculty members shall have at least one formal, mid-probationary review in their 3rd year or as determined by departmental policy. Department policy must prescribe the number of reviews and the year(s) in which they occur.
Tenured and/or Clinical Faculty Review
The responsible Unit Head should meet annually with each tenured and post five-year Full-time Clinical members of his/her faculty to establish agreed upon goals and expectations. These expectations should include how the faculty member will divide her/his time and effort. The agreed upon expectations and goals should be written down and signed by both the faculty member and the Department Chair and retained for future reference. (The list of expectations and goals need not be tremendously detailed, but should clearly state the areas in which accomplishments are anticipated.)