Faculty Administration

Review Sequence

RPT Review Schedule 

Faculty reviews are informal or formal. Timing of formal reviews of faculty depend on the track (tenure-track or clinical-track) and rank (junior faculty are hired as Instructor or Assistant Professor; senior faculty are hired as Associate Professor or Professor). Formal reviews of research-track, or lecturer-track faculty are limited to promotion.

Informal Reviews

All faculty shall be reviewed annually to assess their achievement in teaching, research/scholarly (other creative) activity, clinical service, and administration, as appropriate for their faculty track.

  • Informal reviews must minimally include a face-to-face meeting between the candidate and the department chair (or a designee as per department guidelines) to discuss the candidate's progress based on their file; involvement, determined by the department, from the RPT department advisory committee (DAC);
  • Provide a written report to be made available to the candidate, the members of the DAC and the department chair.

Triggered Reviews

If a tenure-eligible faculty member does not demonstrate clearly adequate progress to the reviewers in an informal review, the department chair or department DAC chairperson in consultation with the reviewers may trigger a formal RPT review after giving the candidate written notice of such a review and its timing. The formal RPT review may proceed either in the following year or as soon as the file is completed (including the solicitation and receipt of external review letters if applicable) but no sooner than 30 days after written notice of the review is provided to the candidate. See PPM 9-5.1 Section 2 B.1.c.

Formal Reviews (RPT)

Formal, mandatory reviews of faculty in the tenure-track or clinical-track are initiated in the spring before the year of review identified in Tables 1-3  ( and are completed the following year (the spring of the year of review identified in those tables). All tenure-eligible faculty members shall have at least one formal, mid-probationary review in their 3rd year or as determined by departmental policy. Department policy must prescribe the number of reviews and the year(s) in which they occur.

Formal reviews require:

  • Substantive assessment of the candidate's teaching, research/scholarly (other creative) activity, clinical service, administration, university, professional, and public service, to date.
  • Vote of the 1) departmental faculty at the official RPT departmental faculty meeting, and student/housestaff advisory committee (SHAC), and department chair.
  • Internal and external letters of evaluation.