Visiting Student Resources

Sample Documents

Sample HIPAA Certification

Your certification must be within the last 12 months prior to your rotation start date and must remain valid during your rotation dates. HIPAA certification is valid for 1 year.

For example, if your rotation starts Aug 1, 2024, your certification must be valid prior to Aug. 1. In this example, certification was completed on June 11, 2024 so it is considered valid for a rotation start date of Aug. 1, 2024.

OIG

Sample OIG Check

Please visit the Office of Inspector General website.

Please search for your name by entering your first and last name.

PLEASE READ:

Take a screenshot of the results and upload them along with your background check. BOTH the OIG check AND the national criminal background check are required. Both must be completed within the last 12 months. You can combine them into 1 PDF (background check + OIG check). Or you can upload the OIG Check separately under Supplemental item in the VSLO portal.

Drug Screen

Sample Drug Screen

Your drug screen must be within the last 12 months prior to your rotation start date. Your drug screen must test for at least 5 different substances (example below).

For example, if your rotation starts Oct. 1, 2024, your certification must be valid prior to Oct. 1. In this example, certification was completed on June 15, 2024 so it is considered valid for a rotation start date of Oct. 1, 2024.

Background Check

Example of National Criminal Background Check

Your national criminal background check should have been completed in the last 12 months and should be valid during the duration of your rotation dates. Background checks are valid for 1 year.

Your background check may include other searches (e.g., county databases, SSN confirmation) but these are not required. We only require that the search was conducted for national criminal check.

AAMC Standardized Immunization Form

FAQs

Congratulations on receiving an offer to participate in a SFESOM elective. We will send you a WELCOME EMAIL approximately 40 days before your rotation’s start date and the message will include a specific due date to submit your Post-Decision Documents via VSLO. Please be aware students are not required to submit Post-Decision Documentation—nor will the documents be reviewed—until approximately 30 days prior to the rotation start date.

Students will need to provide the following as part of their Post-Decision Documentation:
1. Criminal Background Check dated within 12 months prior to the rotation’s start date
2. Drug Screen dated within 12 months prior to the rotation’s start date
3. AAMC Standardized Immunization Form
- two doses of Hep B vaccine followed by Hep B antibody testing
- QuantiFERON TB Gold or T-Spot dated within 12 months of rotation start date
- 2024-2025 Influenza Vaccine for rotations beginning on or after September 1, 2024