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Contact the GME Office with any questions or concerns at gme@hsc.utah.edu or (801) 581-2401.

Incoming GME Trainees

Before starting GME training, you will take part in an orientation program designed to introduce you to the University of Utah Health, the Office of Graduate Medical Education (GME), and to fulfill all onboarding requirements. We look forward to meeting you and are confident you will receive a rewarding training experience. We are here to support you!

The following provides general information about the onboarding process, items you are required to complete (those with an *), and resources you may need to prepare for your arrival. 

*Onboarding
A link to your Medhub Onboarding profile detailing all requirements and applicable instructions, including medical licensure for PGY2+ trainees, will be emailed to you. Be sure to meet all listed deadlines. 

*GME In-Person Orientation
Attendance at a brief 'in-person' orientation that coincides with your hire date is mandatory for all new GME trainees. The GME staff will email you the details of your designated orientation date, time, and location.

Don't pack away your identity documents! From the list of accepted documents, you must bring to the GME Orientation one document that establishes identity and at least one document that establishes employment authorization. 

General GME Resources

(items with * are required for incoming trainees) 

Abbreviation Policy
Provides/improves accurate communication among health care providers.

Addressing Sexual Misconduct Involving Students

Campus Information System (CIS) 
Update your mailing address in CIS 24 hours after your hire date. When your “Employee” section appears in CIS, under your name in the top right corner, click on “Employee Profile” to then update your Home/Mailing Address.

Communication Expectations
Basic patient communication expectations of health care providers.

Communications (Paging)
You will have the choice to either use the SPOK mobile app or obtain a physical pager. Smart Web is the UUH paging system.  Exceptions: Pediatrics trainees receive their pagers from PCH.  Anesthesiology trainees receive cell phones from the department.

*Commuter Services (Parking Permits)
The “A” permit is most commonly chosen and allows you to park in the A and U lots, as well as the Shoreline Ridge Garage on levels 2, 3, and 4 only. Email parkingpermits@utah.edu or call us at 801-581-6415 and state you are a “GME Trainee”, include your UNID, the Permit Type, and the vehicle plate number (up to 2 vehicles). A permit cost: ~$696/year or ~$29/month for payroll deduction. You can also find the live shuttle tracker on the Commuter Service link above.

COVID-19 Information and Resources
COVID-19 Information in MedHub, Personal Protective Equipment and Instructions, and GME Information regarding COVID-19 to program leadership. 

CV/ Resume Writing Resources
Here are a few University resources available to you for CV/Resume writing.
University Writing Center
The University Writing Center (UWC) and the Vice President for Research are proud to offer convenient assistance for faculty and graduate students in the writing process. Writing Fellow services are offered on a first-come, first-serve basis, so please plan ahead, especially near common grant and publication deadlines.
CV and Resume Workshop
Resumes, Cover Letters and CV's

Digital Resources
Here is a quick glance at some of the digital resources you may need as a GME trainee at University of Utah Health.

*Direct Deposit, W2/W4, View Paychecks
Set up direct deposit for your paychecks 24 hours after your hire date to ensure you receive your first paycheck. In CIS, under the Employee section, click on the Payroll, Taxes and Salary icon, then go to the Direct Deposit and W-4 Tax Information icons to complete these steps. NOTE: Pay checks are issued on the 7th and 22nd of each month (the Friday before if it falls on a weekend). Your first payday: 6/24 hire date (July 7); 7/1 hire date (July 22); 7/8 hire date (7/22); 8/1 (8/22).

Ethical Standards and Code of Conduct
The Ethical Standards and Code of Conduct handbook provides direction to appropriate resources and to assist employees in acting responsibly.

Employee Discount Services
Get discounts on cell phone plans, event tickets, and other services.

Employment Contract Review Resources
Kelly McBeain
University of Utah Attorney
Email Kelly.McBeain@legal.utah.edu
Rate: $100.00 per hour  

Mike Blackburn
Blackburn & Stoll, LC
Phone: (801)587-3500
Email denisep@blackburn-stoll.com (email is for his assistant Denise)
Rate: $100 per contract

Epic-Embedded Librarian Evidence Support service
Conveniently located within Epic’s Message Basket system, you now have the ability to request evidence-based information from the library without breaking clinic workflow.  In addition, librarians have access to the patient record and therefore can provide evidence tailored to a specific clinical scenario.

Feed U Pantry
The Feed U Pantry is open to all University of Utah students, faculty, and staff with a current University of Utah ID. The pantry is located on the basement level of the A. Ray Olpin Union building.

Fingerprinting
Trainees who rotate at the VA, get your fingerprinting directions: Phone extension is 801-584-1284*4058. Located in Bldg 4 Rm 1B12. Hours 8a-4p
All other fingerprinting needs, please visit University of Utah Fingerprinting Service.

GME Disability Insurance
University of Utah Health, at no cost to you, automatically provides a medical specialty specific long term disability income policy. As you complete your training, you have the opportunity to continue this coverage and increase your disability plan without medical underwriting, provided you have not applied for individual disability income in the past 12 months or have had insurance declined in the past 7 years. Please contact The Standard Insurance Company with any questions.
Phone – 801-433-1630
Jeremy Barlow, CLU, CFP – jeremy.barlow@nm.com
Jeffrey Lewis, CLU, ChFC – Jeffrey.lewis@nm.com
Kevin Samuelson – Kevin.samuelson@nm.com

* Health, Dental & Life Benefits
Contact Campus Benefits at 801-581-7447 or benefits@utah.edu for questions related to your Health, Dental, Life & Disability Insurance benefits.  Registration instructions are included in your MedHub onboarding package. Be sure to register for the WellU Premium Discount.  

Informative and Relevant Articles for GME Trainees

Library Resources
Eccles Health Science Library 

Access databases, electronic journals, and the library catalog.
Library Quick Start Guide
Marriot Library

Access databases, electronic journals, and the library catalog.

Loan Deferments/Forbearance/PSLF
Submit all requests to your program coordinator/manager.
Public Service Loan Forgiveness (PSLF) forms may be sent directly to Human Resources at employmentverification@utah.edu or visit Human Resources. Contact HR directly with any PSLF form questions.

Mortgages
An employment confirmation letter was provided to you via MedHub for your home mortgage application.  Please note, we may not sign off that all contract contingencies have been met until after completion of your criminal background check and drug screen, which for most trainees occurs on or the day before the contracted hire date.  Be prepared to adjust your mortgage plans accordingly.

Notary Services
Go to the Utah Notary home page https://notary.utah.gov/ click on “Find a Notary”. Type in a zip code to find the nearest notary available.

Off-boarding letter
This letter includes useful information for our graduating trainees about obtaining COBRA insurance, malpractice coverage letters, immunization records, and copies of licensure.

Pain Management Card
Quick guide describing patient pain management.

Partners in Medicine
Local resource for housing, mortgages, financial advisors, etc.

Patient Interpreter Services
Instructions on how to add an interpreter to a MyChart Virtual Visit. This functionality allows you to invite a qualified interpreter directly into a MyChart Virtual Visit.

Payroll, Leaves, ADA accommodations
The GME Office is your resource for payroll, Leaves (FMLA, DLOA, etc.), and ADA accommodations. For more information please contact the GME office at gme@hsc.utah.edu

Physical Health Resources for GME Trainees
Learn about the many physical health opportunities around the state.

Pocket Guide
Provides quick information on professional liability coverage, patient safety reporting, I.T. services, and Rapid Response guidelines.

Policies – Graduate Medical Education 
All GME policies may be found here.  Contact the GME Office if you have any questions.

Privacy Office
Learn about your responsibilities for protecting information about University employees and hospital patients.

Professional Practice Booklet
This booklet is intended to reference updated information about essential practices at U of U Health, which may impact mandated regulatory standards.

Project Connector
Connects faculty, students, and trainees interested in research and/or quality improvement projects across disciplines.

Public Safety
Find out how the Public Safety department works to keep us safe.

Report Learn Safety
Guidelines on patient safety reporting.

Resident Interdisciplinary Counsel (RIC)
The RIC is a team of residents from all specialties working together to represent current concerns and improve quality of life for residents and fellows.  They provide a safe forum for trainee concerns to be discussed with GME, offer social actives, and represent all residents and fellows on academic committees. 

ScrubEx Machines 
GME trainees are automatically given three scrub credits on your UCard upon hire. For any issues, please contact Jenn Coffey in the GME Office at Jenn.Coffey@utah.edu. If Jenn is not available contact Mark Pugmire with Linen Services at 801-213-2477 or mark.pugmire@hsc.utah.edu

Tax Services 
Non-US Citizens with questions about FICA Tax Exemptions, contact Vincent Lo, Sr. Account, at Vincent.Lo@admin.utah.edu. Tax Services: (801) 581-3428.

TeleHealth Visit Resources
Find up to date information on UUH Telehealth resources. Access TeleHealth training slides here.

Trainee Stipend
GME trainees receive annual stipends. Stipend levels are reviewed and adjusted each year. The FY23 Stipend Letter indicates current stipends and briefly describes GME trainee benefits. FY24 Stipend Letter, the stipend levels for the upcoming academic year will be available on this website. 

UCard Office
Learn how to use your University Badge (UCard) for free use of TRAX/Buses/Frontrunner, hospital door access, campus/hospital dining, bookstore discounts, library privileges, and other services. Your badge also grants you 3 sets of scrubs from the ScrubEx machines.  Please note: UCards will be provided by the GME Office during your GME Orientation.  For those in need of a PCH badge, this will be handled by your program coordinator.  Do not attempt to obtain the badge on your own.

University Information Technology
Learn about your responsibilities for keeping computer information secure.

Recovery Assistance Program
Link to Federation of State Physician Health Programs.

Utah State Official Site
Find information on obtaining a driver’s license, location of schools, politics, child care, local recreation, etc.

Veteran Affairs (VA) Resources
For any trainees who will rotate at the VA, find useful information such as a map of the VA campus, Remote Access Guide, VA OSHA Respirator Questionnaire, etc.

GME Wellness
The GME Wellness Office exists to help ensure trainees thrive during their training experience.  Among other services we offer wellness coaching, mental health counseling, a wellness elective, debrief groups, and an appreciation campaign.  Our counseling services are free, completely confidential, with no records in the hospital system and no insurance involvement.

Work Wellness Center  (WWC)
If necessary, schedule an appointment to complete your immunization records.  Contact the WWC at 801-581-2227, Employee.health@hsc.utah.edu. They are located in Area E of the main hospital (ACC LL2, M-F, 7:30a-3:30pm). Let them know you are an incoming GME trainee.