Administrative Staff Responsibility Grid
CATEGORY |
Task |
Primary Contact |
Phone |
Secondary Contact |
ACCOUNTING | General Accounting Support | Brandon Trieu | (801) 581-2407 | Jared Kirby |
BUILDING MAINTENANCE | Maintenance Requests | Hannah Logan | (801) 581-2117 | Nicole Reames |
EVENTS COORDINATION | Events and Seminars | Molly Shupe | (801)581-6001 | Nicole Reames / Hannah Logan |
Faculty & Postdoc Recruitment Events | Molly Shupe | (801)581-6001 | Nicole Reames / Hannah Logan | |
FACILITIES | Space Planning | Brian Allen | (801) 585-9825 | Jared Kirby |
FACULTY | Faculty Onboarding | Amity Mower | (801) 585-2555 | Jared Kirby |
Faculty Retention, Promotion, Reappointment, Tenure | Amity Mower | (801) 585-2555 | Jared Kirby | |
FINANCIAL PLANNING | Departmental Budgeting and Forecasting | Jared Kirby | (801) 581-4223 | Brandon Trieu |
GRADUATE STUDENTS | Grad Student Onboarding | Amity Mower | (801) 585-2555 | Brandon Trieu |
Grad Student Tuition & Fees | Amity Mower | (801) 585-2555 | Brandon Trieu | |
Grad Student Health, Dental, and Vision Insurance | Amity Mower | (801) 585-2555 | Brandon Trieu | |
Grad Student Stipends & Payroll | Amity Mower | (801) 585-2555 | Brandon Trieu | |
Grad Student Class Registration | Amity Mower | (801) 585-2555 | Brandon Trieu / Jared Kirby | |
Grad Student Graduation | Amity Mower | (801) 585-2555 | Brandon Trieu / Jared Kirby | |
Grad Student Traineeships | Amity Mower | (801) 585-2555 | Brandon Trieu / Jared Kirby | |
GRANT MANAGEMENT | GFA - Granting Financial Authority | Brandon Trieu | (801) 581-2407 | Cassie Connell |
Post-Award Reporting | Cassie Connell | (801) 213-3218 | Jared Kirby | |
Grant Management, Budgeting, and Contracts | Cassie Connell | (801) 213-3218 | Jared Kirby | |
Pre-Award Grant Support | Kiera Powers | (801) 592-6700 | Cassie Connell | |
HUMAN RESOURCES | Grad Student Visas | Brandon Trieu | (801) 581-2407 | Amity Mower |
Visas (except for grad students and faculty) | Brandon Trieu | (801) 581-2407 | Jared Kirby | |
Payroll | Brandon Trieu | (801) 581-2407 | Jared Kirby | |
Human Resources Concerns | Brandon Trieu | (801) 581-2407 | Jared Kirby | |
INFORMATION TECHNOLOGY | Liasion with IT Support (Path-IT) | Jared Kirby | (801) 581-4223 | Peter Shen (Faculty Liason) |
IT Support | PathIT | (801) 581-5091 | PathIT | |
MAIL SERVICES | FedEx | Hannah Logan | (801) 581-2117 | Nicole Reames |
ONBOARDING | Building Access | Nicole Reames | (801) 581-2117 | Nicole Reames |
Email Aliases and List Service | Nicole Reames | (801) 581-7415 | Rachel Merrill | |
Keys | Hannah Logan | (801) 581-2117 | Nicole Reames | |
PURCHASING | Core Facility Work Authorizations | Brandon Trieu | (801) 581-2407 | Cassie Connell |
Purchase Lab Supplies and Track Orders | Brian Allen | (801) 581-2447 | Heidi Johnson | |
Large equipment purchases | Brian Allen | (801) 581-2447 | Heidi Johnson | |
Inventory | Brian Allen | (801) 581-2447 | Nicole Reames | |
Procurement Systems (UShop) | Brian Allen | (801) 585-9825 | Rachel Merrill | |
Stockroom Management | Heidi Johnson | (801) 213-2279 | Brian Allen | |
Compliance for Purchasing | Jared Kirby | (801) 581-4223 | Brian Allen | |
Office Supplies | Nicole Reames | (801) 581-7415 | Hannah Logan | |
PURCHASING / SUPPLY CENTERS |
NEB Supply Center | Jonathon Montoya | (801) 213-2279 | Heidi Johnson |
RECEIVING | Receiving and Delivering Lab Supplies (JMRB and BPRB) | Jonathon Montoya | (801) 213-2279 | Heidi Johnson |
RECRUITMENT | Faculty Recruitment and Hiring | Amity Mower | (801) 585-2555 | Jared Kirby |
Student Recruitment and Hiring | Amity Mower | (801) 585-2555 | Brandon Trieu | |
Postdocs Recruitment and Hiring | Brandon Trieu | (801) 581-2407 | Amity Mower | |
Staff Recruitment and Hiring | Brandon Trieu | (801) 581-2407 | Jared Kirby | |
SCHEDULING | Conference room scheduling | Hannah Logan | (801) 581-2117 | Nicole Reames / Molly Shupe |
SYSTEMS | Data Management / Reporting | Rachel Merrill | (801) 585-9825 | Jared Kirby |
Database Applications (Lab data, Krios, BHR, NEB, Sigma) | Rachel Merrill | (801) 585-9825 | Jared Kirby | |
SYSTEMS / PURCHASING | Procurement System (Sienna) | Rachel Merrill | (801) 585-9825 | Human Genetics IT Help Group |
Procurement System (FMS) | Rachel Merrill | (801) 585-9825 | Brian Allen | |
TRAVEL | Reimbursements ePRs | Brandon Trieu | (801) 581-2117 | Nicole Reames |
Trainee Conferences, Travel, Registration, and Payments | Nicole Reames | (801) 581-7415 | Hannah Logan | |
WEBSITES | Website Subscription Renewals and Content Updates | Nicole Reames | (801) 581-7415 | Rachel Merrill |
Pulse | Nicole Reames | (801) 581-7415 | Hannah Logan | |
Website Development - Labs and Department | Rachel Merrill | (801) 585-9825 | Nicole Reames | |
Photographing New Hires and Lab Groups | Rachel Merrill | (801) 585-9825 | N/A |