Meet our Admin Staff!
Associate Director, Research & Science
- Financial analysis support
- Processes new hires
- I-9 submissions/updates
- Visa applications, educational trainee payments, postdoc NRSA level tracking
- Assists with Kronos/payroll inquiries
- Purchasing card reallocator and UShop approver, also requests GFA approval for new activities and projects.
- Submits core facility work authorizations, billings/invoices, cost transfers and journal entries needed per management report review or request.
- Provides chartfield information as needed and reviews/approves financial documents.
Alternative Contact: Cassie Connell and Amity Mower
- Facilitates process and workflow improvement
- Integrates and implements new systems and consults on their development
- Creates and maintains database solutions to support department needs not met by existing systems
- Assists in trainee recruitment by developing a strong web presence for the department and its laboratories.
Alternative Contact: Jared Kirby
- Planning and coordinating events and seminars
- Organizing faculty and postdoc recruitment events
- Arrange travel for guest speakers and potential recruits
- Philanthropy & Community Engagement
Alternative Contact: Nicole Reames and Hannah Logan
- Department travel coordinator
- Department P-card management
- Pulse maintenance
- Website Subscription Renewals
- Emergency preparedness coordinator
- Super user for U-CV
- Provisioning backup
- Phone billing
- Events backup
- Executive Secretary backup
- Supply budget management
- Admin travel coordinator
Alternative Contact: Hannah Logan
- Building maintenance requests
- Onboarding/Offboarding
- Keys- issues
- Building access
- Phone requests/changes
- Department email lists
- Building signage
- Order office supplies
- Conference room scheduling
- NEB freezer updates
- Mail distribution
- Department website design & content
- Maintain department P-card
- Distribute SOM emails
Alternative Contact: Nicole Reames
- Coordinate travel arrangements and process reimbursement for Sundquist Labs
- Schedule and maintain Wes’ calendar.
- Ordering for Sundquist Labs
- Update and maintain website content.
- Maintain department P-Card.
- Scheduling and organizing CHEETAH events.
- Coordinate travel arrangements and process reimbursements for lab members
- Schedule and maintain Jared and Adam's calendars
- Order lab supplies and manage related logistics
- Facilitate onboarding and offboarding processes for lab members
- Post job openings and arrange interview schedules
- Update and maintain website content
Academic and Faculty Programs
- Coordinates the Biochemistry graduate program
- Faculty recruitment and FARA
- Development activities
- Assists with departmental HR matters.
Alternative Contact: Lauren Droubay and Thanh Trieu
- BHR entry /updates.
- HR Data Management
- Graduate Program Data/Tracking
Alternative Contact: Amity Mower
Grant Management
- Provides financial support for the department by monitoring spending at a detailed level to ensure financial and grant compliance.
- Assists faculty with Post-Award reporting requirements.
- Advises on account spending plans
- Reconciles final financial reports
- Post-award reporting
- Grant management, budgeting and contracts
- General funding and compliance inquiries
- Provides an assortment of other financial assistance to Department Faculty and Staff as needed.
Alternative Contact: Ryan T. Green
- Provides financial support for the department by monitoring spending at a detailed level to ensure financial and grant compliance.
- Assists faculty with Post-Award reporting requirements.
- Advises on account spending plans
- Reconciles final financial reports
- Post-award reporting
- Grant management, budgeting and contracts
- General funding and compliance inquiries
- Provides an assortment of other financial assistance to Department Faculty and Staff as needed.
Alternative Contact: Cassie Connell
Purchasing
- Procurement for labs located in BPRB
- Handles all purchases over $10,000
- P-Card management
- Contracts (Archer)
- Service agreements
- Inventory management
- Surplus
- Material transfer agreement
- Equipment moving
- Building remodel
- Yearly freezer PM
Alternative Contact: Heidi Johnson and Cassie Connell
- Handles purchasing supplies for the labs and both stockrooms
- Assists in receiving and delivering packages when needed
- Creating FedEx labels.
Alternative Contact: Brian Allen
- Receives and delivers packages to Biochemistry labs in JMRB and BPRB
- Manages the department's New England Biolabs Supply Center.
- Helps manage the JMRB and BPRB supply stock rooms
- Assists with FedEx Express pickups and transports between JMRB and BPRB
Alternative Contact: Heidi Johnson