Budget & Finance

The Clinical Trials Office offers financial support for clinical trials from initial review to study closeout. Financial services offered by the CTO include:

• Budget Development for single and multi-site clinical trials
  • Detailed protocol review
  • Internal study review
  • CMS coverage analysis
  • Protocol billing grid
  • Cost analysis
• Budget Negotiation
  • Budget and payment terms negotiation with sponsors
• Pre-award
  • Document summary sheet (DSS) preparation
  • Preliminary project setup with Office of Sponsored Projects (OSP) and Grants and Contracts Accounting (GCA)
• Post-award
  • Full project set up with OSP and GCA
  • Internal budget summary preparation and submission
  • Conduct proper account close-out procedures including historical analysis of actual revenue vs. expense
• Budget Renegotiation
  • Identify new budgetary constraints and renegotiate when needed
• Project reconciliation
  • Reconcile earned revenue against contracted deliverables and milestones
  • Timely and properly invoice sponsors
  • Monitor and reconcile cash collections and accounts receivable
  • Manage vendor payments and monitor expenses
  • Regularly monitor study account balances and provide monthly reports to PIs
• Billing and Financial Compliance
  • uTRAC setup, activation and study record maintenance
  • Primary Children's Hospital (PCH) institutional account set up
  • Timely report pertinent information to PCH
  • Validate payment methods
  • Monitor unallowable expenses and restricted payment categories